Step 1: 

Meet with the JISAO payroll coordinator and administrator when starting employment.

• Bring ID for verification of employment eligibility. For a full listing of accepted identification documents, see here.

Step 2:

• Fill out a W-4 form and mail to UW Payroll, Box 355655.
• Fill out an Affirmative Action form within the first pay period.  Mail it directly to the Equal Opportunity Office, Box 354560. Forms are available through the Equal Opportunity Office.

Step 3:

Complete the New Employee Orientation and Resources (NEOR) website during your first week of employment.  The orientation provides important information on UW policies including:

• How to get a Staff ID card (Husky Card)
• How to obtain benefits information
• Key UW policies that all employees need to know before starting their jobs

Step 4:

Create your UW NetID: This becomes your @u email address. Go here to obtain your UW NetID. Note: this can be done only after the JISAO payroll department has entered you into the Online Payroll Update System (OPUS).

Other Information:

MyUW: With the UW NetID employees can access their MyUW webpage with information and links to UW Administrative sites, Human Resources, Benefits, and other campus departments and services.

Employee Self-Service: A secure link through MyUW with personal employee information on earnings, taxes, insurance benefits, W4 updates, retirement, and annual and sick leave accrual balances. Employees are encouraged to set up direct deposit of their paycheck through ESS and are required to update their contact information at this site.

Timesheets: At the end of each month, please send a photocopy of your timesheet (signed by you and your UW supervisor) to Joe Greer.  Monthly timesheets (and instructions) are available through the JISAO administrative website.

Leave Policy: All professional-level staff may use annual and sick leave after completing one month of service. Classified staff may use sick leave after one month of service and annual leave after six months. Personal Holiday (one day of leave) is available to all staff after 4 months of service

Leave Requests: University of Washington rules require that employees notify their administrative supervisors when they plan to take annual leave. For further information go here.

Travel Guidelines: Before traveling, send requests to Marjorie Reeves. The form can be found here. Marjorie will make the travel arrangements and fill out the Travel Expense Voucher form (TEV) for your reimbursement. For general travel information go here.

Research Cruises Pay: A cruise documentation form must be properly filled out, signed, and submitted with your timesheet in order to request cruise pay. For further information about the JISAO Cruise Policy and for JISAO Cruise Documentation Forms go here.

Purchasing Guidelines: For general information see here. Please fill out a request form and mail or fax it to Marjorie Reeves. You will need the budget number and PI's signature on the form before purchases can be made.

JISAO Publication Policy: All papers funded, or partially funded, by JISAO must have a contribution number and include an acknowledgment upon publication. For detailed information go here.

CONTACT INFORMATION:

JISAO Administrator: Mary Smith, 543-5216, mchsmith@u.washington.edu

Grants and Contracts Coordinators: Fred Averick, 616-6763, faverick@u.washington.edu; Meena Chopra, 616-3589, meenac@u.washington.edu

Payroll Coordinator: Joe Greer , 616-1407, jgreer@u.washington.edu

Travel and Purchasing/Admin Spec: Marjorie A. Reeves, 685-2899, mar@atmos.washington.edu

Administrative Assistant: Betsy Blinks, 616-9426, eblinks@u.washington.edu

Diversity/Outreach: Cara MariAnna, 685-7821, carjam@u.washington.edu