JISAO Contact:  MARJORIE REEVES, 206-685-2899, mar@atmos.washington.edu, Box 355672, UW  

UW Travel Web Site:  http://www.washington.edu/admin/travel/

Marjorie Reeves handles all JISAO travel arrangements and reimbursements and is the point of contact when travel is being planned.  All approvals should be obtained before you travel. 

TO INITIATE TRAVEL ARRANGEMENTS :

• obtain approval for the travel from PI or budget approver. 
• fill out the TRAVEL REQUEST FORM  (even if travel has already taken place) and forward it to Marjorie; you must include the UW Budget number on the form
• either the traveler or Marjorie can make the flight reservations.  We now use Doug Fox Travel at 206-365-7100 or 1-877-429-5787 or via e-mail; please inform them you're calling from JISAO
• If you don't wish to use Doug Fox Travel, but want to take advantage of the Washington state contract airfares, the other option is the approved online vendor Azumano Travel
• You will need to make your own hotel arrangements. (note: original hotel receipts will be required for reimbursement)

If this is foreign travel, please see the ADDITIONAL RULES FOR FOREIGN TRAVEL

PER DIEM ADVANCES:

Per diem advances are for students and employees who do not have a corporate travel card (If you would like to apply for a UW travel credit card, you can find the application online.)  The Per Diem Advance from can be found HERE and complete info on per diem advances is available HERE

TRAVEL REIMBURSEMENTS:

  If you need reimbursement after trip:

• send all TEV information to Marjorie, along with your receipts.
• Receipts for miscellaneous expenses are required for anything over $50.00 and include ground transportation, rental car, gasoline, visa fees, etc. 
• Keep a list for yourself of all miscellaneous expenses so that you can claim them on the TEV.
• Lodging and meal per diem rates for continental US, Alaska, Hawaii, and foreign locations can be found HERE   
• Per diem is paid from the time the traveler leaves home (usually 2 hours prior to flight time) to the time s/he returns home (usually 1 hour after the flight arrives).  See Travel homepage for cut-off times for breakfast, lunch, and dinner. Mileage is currently paid @ $0.485/mile.
• The set mileage to SeaTac is 20 miles one way; if the traveler’s departure or arrival dates are on a weekend or holiday, the actual mileage to their home is paid.

If your question cannot be answered by the Travel information posted here or on UW's TRAVEL SITE , please call Marjorie at 685-2899 or the UW Travel Department, 543-5858